Everything You Need to Know about Password Protection

Chris Ronzio

Remembering passwords is a waste of time. But you probably know that already. There are TONS of different solutions out there for remembering your passwords or allowing secure access to your devices, so more and more frequently I’m getting asked, “Which One?“.

If you’re deciding on how to protect your passwords, here is an overview of what I’ve found:


Many people just rely on their browser for password protection. Chrome, Firefox and Safari all remember passwords, form data, and credit card information, and auto-populate them when needed. If you only need passwords for your personal use, this could be the easiest way to go.

Browser password protection

The Spreadsheet Method

There’s nothing sophisticated about putting your usernames and passwords in a big Google spreadsheet, but hey, it works. If you’re not going to use an application to store your passwords automatically, at least save your sanity and put them in a place that you can easily access. You can also share access to the sheet for other members of your team, but it isn’t a very secure way to share information.

Your Digital Wallet

Looking for a better personal password vault? 1Password is a digital wallet that generates unique logins for every service you use. No more password123. It generates unguessable passwords, and works directly with your browser to fill them in as needed. Also worth checking out: LastPass, Keeper, and Dashlane.

Passwords for Your Team

If you need to share passwords at work and don’t trust the spreadsheet method, you need a login launchpad. Meldium gives you one-click access to any app or website from their centralized dashboard, and user permission settings let you create organization-wide logins or manage employee access to a specific service. I used to use OneLogin for this, but they’ve evolved into more of an enterprise solution.

Proximity Passwords

Keep your computer locked when it’s away from your phone with Knock. Knock uses bluetooth to unlock your computer by simply knocking on your phone… while it’s in your pocket.

2-Factor Authentication Management

Wow, that’s a mouthful. 2-Factor authentication is becoming the standard of security. Even if your password is compromised, 2FA will require sending a message to your phone or email and generating a “token” that proves your identity before you can access the website. Authy makes this process a little less painful by managing all of those requests in one place. So, next time you get a new device, you can use one app to authorize every secure site that you visit in just a couple of minutes.

What’s on Your List?

So, what do you use to manage passwords?



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